ANNOUNCEMENT OF VACANCY
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Budget Title: |
Project Staff Assistant |
Posting No: R09-25 |
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Descriptive Title: |
Executive Assistant |
Grade: E.99 |
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Department: |
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Reports to: Associate VP of Human Resources and Special Projects |
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DOE |
FLSA Status: Exempt |
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Employment
is with the Research Foundation of SUNY, a private, nonprofit, educational
corporation that administers sponsored program activity for the University at
Description
of Duties: The Executive
Assistant is responsible for a broad range of executive level tasks directly
supporting the Senior Vice President and Chief Executive Officer who is also
the Vice President and Special Advisor to the President of the University
Wide Economic Innovation and Outreach. The responsibilities and professional
level required for this highly visible, fast paced position are essential to
the success of the office’s daily operations.
Tasks will include but will not be limited to: coordination of high
level executive site meetings and visits with academicians, business leaders,
and government officials, act as advance person for on and off-site events,
meetings, conferences, etc…, to include organization of the interactions;
coordination of meeting logistics; calendar management; preparation of travel
arrangements and travel to conferences and meetings to assist the Senior Vice
President and Chief Executive Officer with remote meeting logistics and
operational details, document preparation, and all daily office activities;
managing a multi-line phone; catering activities; develop and implement
office procedures; perform administrative activities-typing, editing,
tracking data, photocopying;
performing other operational activities and special projects as
necessary. Minimum Qualifications: A Bachelor’s
degree in business, communications or related field from a college or
university accredited by the US Department of Education or internationally
recognized accrediting organization; AND two to three years of relevant experience; strong interpersonal skills,
proficiency in Microsoft Word, Outlook, Excel, and PowerPoint, demonstrated
ability to navigate very complex, sensitive interactions with tact and
discretion, maintain confidentiality with savvy ability, demonstrated
technical competence in areas including teleconferencing and AV equipment;
ability to be assertive, exercise excellent judgment and decision making
skills, and must be extremely organized and detail oriented; ability to work
with high level executives, academia, government and business officials; must
be flexible with tasks and have the ability to travel and work an
unconventional schedule. Candidates must be able to address in their
applications there ability to work with culturally diverse populations. Preferred Qualifications: A Master’s degree
in business, communications or related field from a college or university
accredited by the US Department of Education or internationally recognized accrediting
organization. Notes: Position contingent on the availability of funding. |
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Persons interested in the above position
should submit a resume, three work-related references, along with a letter of
application to:
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Name: |
Christy Spadaro |
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Title: |
Search for Executive Assistant |
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Address: |
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Closing date for receipt of applications: or until position is filled
The Research
Foundation of SUNY, an EEO/AA/IRCA/ADA employer, offers exceptional benefits
such as healthcare, dental, vision, pension plans, competitive pay, generous paid time off, tuition assistance, life insurance
and long-term disability insurance. The University at