To order address labels, you should contact Linda Novello in the Personnel Operations Section of OHRM.
When ordering labels,
you should be aware of the following terminology to identify the types of
employees that you want to reach with your mailing:
Appointment Type
(Classification Indicator on PeopleSoft)
STATE
Classified (C): Includes all employees who are in the State
Classified Service (“Civil Service”) positions. These include employees in the following
bargaining units: Administrative Services (primarily secretarial and clerical
positions); Institutional and Operational Services (primarily Facilities
Management/Plant positions—see Special Notes--below); Professional, Scientific and
Technical Services (primarily Nurses and Physicians assigned to the Student
Health Service); and Security Services, Security Supervisors and University
Police (Public Safety).
Librarians (L): Includes all
employees of the University Libraries who hold academic or qualified academic
rank including the following titles:
Librarian, Associate Librarian, Senior Assistant Librarian or Assistant
Librarian. “Visiting” may be appended in the case of librarians holding
qualified academic rank in one of these titles.
Management/Confidential
(M):
Includes all professional staff not subject to collective bargaining because
they hold policy-making positions or are involved in the administration of
collective bargaining agreements. This
group includes senior administrative officers such as the President, Vice
Presidents, Assistant and Associate Vice Presidents, Deans and Associate Deans. Additionally, it includes professional staff
in various business administration units such as human resources and financial
management.
Professional (P): Includes employees
sometimes referred to as “non-teaching professionals,” which is considered an
inaccurate term and is no longer used for this group. The definition used in
the Policies of the Board of Trustees
for this group is: Professional employees shall mean an employee in
the Professional Services Negotiating Unit, other than an employee with
academic or qualified academic rank.
Teaching (T): Includes all
employees who hold academic or qualified academic rank including the following
teaching titles: Professor (including Distinguished Professor titles),
Associate Professor, Assistant Professor or Lecturer. “Visiting” or another
qualifier may be appended in the case of teaching staff holding qualified
academic rank in one of these titles. See Special Notes--below regarding
the exclusion from general label runs of faculty of the School of Public Heath
who are employees of the NYS Department of Health.
Emeriti (E): Includes professional staff (i.e. Librarians, M/C’s,
Professionals and Teaching) who have retired in good
standing and have been granted Emeritus/Emerita status. We only maintain home addresses for this
group and, unless specifically requested, we do not include these retired
employees in general label runs.
Research Foundation
(R): Includes
campus employees of the Research Foundation. The Research Foundation is a
private, nonprofit educational corporation that administers externally funded
contracts and grants for and on behalf of the State University of New
York. We are able to subdivide this
group into exempt and non-exempt (under the Fair Labor Standards Act). Exempt employees are similar in their duties
to professional employees on the State side.
Non-exempt employees perform functions similar to State classified
service employees.
University Auxiliary
Services and University at Albany Foundation (F): Includes all employees of these two campus-administered private,
nonprofit entities. Certain employees of
the Barnes & Noble Bookstore are also included in this group. However,
unless specifically requested, we do not include these employees in general
label runs.
Volunteers or Honorary
(H): Includes
all employees who volunteer their services to the University or hold honorary
(non-paid) positions. The largest group
in this cohort includes Adjunct Lecturers who teach in the University in the
High School program. However, unless specifically requested, we do not include
volunteer employees in general label runs.
Unless
specifically requested, the following groups are not included in general label
runs:
Facilities Management
(Plant) Employees: Facilities Management
has requested that general mailings to their employees not be individually
labeled, due to the lack of individual mailboxes for most Facilities Management
staff. Therefore, for general mailings
that include Facilities Management staff as an audience, the distributor of the
mailing should send 500 unlabeled copies to Facilities Management in
Service Building “A” (SBA) and they will distribute the copies through their
internal distribution system.
Faculty of the School
of Public Heath who are employees of the NYS Department of Health: The School of Public Health is a joint venture of SUNY and the
New York State Department of Health.
Therefore, many of the faculty of the School of Public
Health are actually employees of the NYS Department of Health serving
jointly as faculty for the School. Due
to their primary status as employees of the NYS Department of Health, unless
specifically requested, we do not include these employees of another State
agency in general label runs.
Deans, Directors and Department Chairs List:
The Deans,
Directors and Department Chairs list consists of the groups shown below (the
PeopleSoft Officer Code appears in
parentheses next to the name of the group).
The Office of Human Resources Management (UAB-300) keeps a supply of
labels for this list on hand at all times.
Users needing a set of labels consisting of a subset of this list should
specify by officer type which group(s) they need when requesting labels. You can also contact HR to request an Excel file containing the name, department, campus address and
preferred email address of everyone currently on the list to use to produce
your own email distribution list.
President & Vice Presidents (1): Includes the President and all Vice Presidents, Associate Vice
Presidents and Assistant Vice Presidents.
Deans (2): Includes all Deans (Associate & Assistant
Deans are in a separate category—see below).
Specifically, this group consists of the Deans of each of the Schools
and Colleges as well as the Deans of Graduate and Undergraduate Studies and the
Director of the Libraries (i.e. Dean of the Library Faculty).
Directors (3): Includes all Directors, Associate Directors
and Assistant Directors.
Department Chairs
(4): Includes all Department Chairs and
Associate Chairs.
Assistant/Associate
Deans (5): Includes all Assistant
or Associate Deans.
Others (6): This group includes such positions as
administrative assistants to any of the officer titles noted above or positions
in key administrative offices such as the Offices of the President, Vice
Presidents, Human Resources Management and Financial Management & Budget.