To order address labels, you should contact Linda Novello in the Personnel Operations Section of OHRM.
When ordering labels, you should be
aware of the following terminology to identify the types of employees that you
want to reach with your mailing:
Appointment Type (Classification
Indicator on PeopleSoft)
STATE
Classified (C):
Includes all employees who are in the State Classified Service (“Civil
Service”) positions.
These include employees in the following
bargaining units: Administrative Services (primarily secretarial and clerical
positions); Institutional and Operational Services (primarily Facilities
Management/Plant positions—see
Special
Notes--below); Professional, Scientific and Technical Services (primarily
Nurses and Physicians assigned to the Student Health Service); and Security
Services, Security Supervisors and University Police (Public Safety).
Librarians (L): Includes all employees of the University
Libraries who hold academic or qualified academic rank including the following
titles: Librarian, Associate Librarian,
Senior Assistant Librarian or Assistant Librarian. “Visiting” may be appended
in the case of librarians holding qualified academic rank in one of these
titles.
Management/Confidential (M): Includes all professional staff not
subject to collective bargaining because they hold policy-making positions or
are involved in the administration of collective bargaining agreements. This group includes senior administrative
officers such as the President, Vice Presidents, Assistant and Associate Vice
Presidents, Deans and Associate Deans.
Additionally, it includes professional staff in various business
administration units such as human resources and financial management.
Professional (P): Includes employees sometimes referred
to as “non-teaching professionals,” which is considered an
inaccurate term and is no longer used for this group. The definition used in
the Policies of the Board of Trustees
for this group is: Professional employees shall mean an employee in
the Professional Services Negotiating Unit, other than an employee with
academic or qualified academic rank.
Teaching (T): Includes all employees who hold
academic or qualified academic rank including the following teaching titles:
Professor (including Distinguished Professor titles), Associate Professor,
Assistant Professor or Lecturer. “Visiting” or another qualifier may be
appended in the case of teaching staff holding qualified academic rank in one
of these titles.
Emeriti (E): Includes professional staff (i.e. Librarians,
M/C’s, Professionals and Teaching) who have retired in good standing
and have been granted Emeritus/Emerita status. We only maintain home addresses for this
group and, unless specifically requested, we do not include these retired
employees in general label runs.
NYS Theatre Institute (I): Includes all employees of the New
York State Theatre Institute (NYSTI).
Although these employees are not considered to be affiliated with the
University at Albany, the campus is responsible for administering the
Institute’s payroll and providing other human resources and financial
functions. We do maintain address information
on these employees on our system and we are able to produce labels for this
group. However, unless specifically
requested, we do not include these employees in general label runs.
Research Foundation (R): Includes campus employees of the
Research Foundation. The Research Foundation is a private, nonprofit
educational corporation that administers externally funded contracts and grants
for and on behalf of the State University of New York. We are able to subdivide this group into
exempt and non-exempt (under the Fair Labor Standards Act). Exempt employees are similar in their duties
to professional employees on the State side.
Non-exempt employees perform functions similar to State classified
service employees.
University Auxiliary Services and
University at Albany Foundation (F): Includes all employees of these two
campus-administered private, nonprofit entities. Certain employees of the Barnes & Noble
Bookstore are also included in this group. However, unless specifically
requested, we do not include these employees in general label runs.
Volunteers or Honorary (H): Includes all employees who volunteer
their services to the University or hold honorary (non-paid) positions. The largest group in this cohort includes
Adjunct Lecturers who teach in the University in the High School program.
However, unless specifically requested, we do not include volunteer employees
in general label runs.
Unless
specifically requested, the following groups are not included in general label
runs:
Facilities Management (Plant) Employees: Facilities Management has requested that general mailings to
their employees not be individually labeled, due to the lack of individual
mailboxes for most Facilities Management staff.
Therefore, for general mailings that include Facilities Management staff
as an audience, the distributor of the mailing should send 500 unlabeled
copies to Facilities Management in Service Building “A” (SBA) and they will
distribute the copies through their internal distribution system.
Faculty of the School of Public Heath
who are employees of the NYS Department of Health: The School of Public Health is a joint venture of SUNY and the
New York State Department of Health.
Therefore, many of the faculty of the School of Public
Health are actually employees of the NYS Department of Health serving
jointly as faculty for the School. Due
to their primary status as employees of the NYS Department of Health, unless
specifically requested, we do not include these employees of another State
agency in general label runs.
Deans, Directors and Department Chairs List:
The Deans, Directors and
Department Chairs list consists of the groups shown below (the PeopleSoft Officer Code appears in parentheses next
to the name of the group). The Office of
Human Resources Management (UAB-300) keeps a supply of labels for this list on
hand at all times. Users needing a set
of labels consisting of a subset of this list should specify by officer type
which group(s) they need when requesting labels. You can download
an Excel file containing the name, department, campus address and
preferred email address of everyone currently on the list to use to produce
your own email distribution list.
President & Vice Presidents (1): Includes the President and all Vice Presidents, Associate Vice
Presidents and Assistant Vice Presidents.
Deans (2):
Includes all Deans (Associate & Assistant Deans are in a separate
category—see below). Specifically, this
group consists of the Deans of each of the Schools and Colleges as well as the
Deans of Graduate and Undergraduate Studies and the Director of the Libraries
(i.e. Dean of the Library Faculty).
Directors (3):
Includes all Directors, Associate Directors and Assistant Directors.
Department Chairs (4): Includes all Department Chairs and Associate Chairs.
Assistant/Associate Deans (5):
Includes all Assistant or Associate Deans.
Others (6):
This group includes such positions as administrative assistants to any
of the officer titles noted above or positions in key administrative offices
such as the Offices of the President, Vice Presidents, Human Resources
Management and Financial Management & Budget.