Arts and Sciences 

HR Memorandum 08-1:
Due Dates for Personnel Actions -- 2008-2009 Fiscal Year

TO:                 Deans, Directors and Departmental Chairs

FROM:            Office of Human Resources Management

DATE:             March 21, 2008

SUBJECT:      Due Dates for Personnel Actions--2008-2009 Fiscal
                       Year

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Listed on the accompanying chart is a schedule of the State payroll periods starting April 3, 2008 through April 1, 2009, covering all University employees paid by New York State on the regular biweekly payroll except Student Assistants. A separate schedule for Student Assistants will be issued at a later date. Included on the schedule below are the dates personnel actions (appointments, separations, leaves, etc.) are due in the Office of Human Resources Management to allow processing of the action in time for each payroll period.

This schedule has been established to allow the Office of Human Resources Management to meet the submission deadlines established by the Office of the State Comptroller (OSC), which is the agency that actually issues the biweekly paychecks. Unless there are extenuating circumstances, personnel actions should be processed for the payroll period which includes the effective date for the transaction. OSC has established strict retroactivity limits for all personnel transactions. It is the responsibility of all department heads to observe the payroll deadlines. Your cooperation will be most appreciated. Thank you.

DUE DATES FOR PERSONNEL ACTIONS
2008-2009 Fiscal Year

No.	Payroll Period	Pay Date	Written Notification Due in the Office of Human Resources Management
1	04/03 - 04/16/08	04/30/2008	04/04/2008
2	04/17 - 04/30/08	05/14/2008	04/18/2008
3	05/01 - 05/14/08	05/28/2008	05/02/2008
4	05/15 - 05/28/08	06/11/2008	05/16/2008
5	05/29 - 06/11/08	06/25/2008	05/30/2008
6	06/12 - 06/25/08	07/09/2008	06/13/2008
7	06/26 - 07/09/08	07/23/2008	06/27/2008
8	07/10 - 07/23/08	08/06/2008	07/11/2008
9	07/24 - 08/06/08	08/20/2008	07/25/2008
10	08/07 - 08/20/08	09/03/2008	08/08/2008
11	08/21 - 09/03/08	09/17/2008	08/22/2008
12	09/04 - 09/17/08	10/01/2008	09/05/2008
13	09/18 - 10/01/08	10/15/2008	09/19/2008
14	10/02 - 10/15/08	10/29/2008	10/03/2008
15	10/16 - 10/29/08	11/12/2008	10/17/2008
16	10/30 - 11/12/08	11/26/2008	10/31/2008
17	11/13 - 11/26/08	12/10/2008	11/14/2008
18	11/27 - 12/10/08	12/24/2008	11/28/2008
19	12/11 - 12/24/08	01/07/2009	12/12/2008
20	12/25 - 01/07/09	01/21/2009	12/26/2008
21	01/08 - 01/21/09	02/04/2009	01/09/2009
22	01/22 - 02/04/09	02/18/2009	01/23/2009
23	02/05 - 02/18/09	03/04/2009	02/06/2009
24	02/19 - 03/04/09	03/18/2009	02/20/2009
25	03/05 - 03/18/09	04/01/2009	03/06/2009
26	03/19 - 04/01/09	04/15/2009	03/20/2009

 

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Office of Human Resources Management
University at Albany
Albany, NY 12222
(518) 437-4700 (Voice) 437-4731 (Fax)
Office Hours: M-F, 8:30am to 5:00pm, Summers, 8:00am - 4:00pm