Arts and Sciences 

HR Memorandum 09-1:
Due Dates for Personnel Actions -- 2009-2010 Fiscal Year

TO:                 Deans, Directors and Departmental Chairs

FROM:            Office of Human Resources Management

DATE:             March 20, 2009

SUBJECT:      Due Dates for Personnel Actions--2009-2010 Fiscal
                       Year

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Listed on the accompanying chart is a schedule of the State payroll periods starting April 2, 2009 through March 31, 2010, covering all University employees paid by New York State on the regular biweekly payroll except Student Assistants. A separate schedule for Student Assistants will be issued at a later date. Included on the schedule below are the dates personnel actions (appointments, separations, leaves, etc.) are due in the Office of Human Resources Management to allow processing of the action in time for each payroll period.

This schedule has been established to allow the Office of Human Resources Management to meet the submission deadlines established by the Office of the State Comptroller (OSC), which is the agency that actually issues the biweekly paychecks. Unless there are extenuating circumstances, personnel actions should be processed for the payroll period which includes the effective date for the transaction. OSC has established strict retroactivity limits for all personnel transactions. It is the responsibility of all department heads to observe the payroll deadlines. Your cooperation will be most appreciated. Thank you.

DUE DATES FOR PERSONNEL ACTIONS
2009-2010 Fiscal Year

No.	Payroll Period	Pay Date	Written Notification Due in the Office of Human Resources Management
1	04/02 - 04/15/09	04/29/2009	04/03/2009
2	04/16 - 04/29/09	05/13/2009	04/17/2009
3	04/30 - 05/13/09	05/27/2009	05/01/2009
4	05/14 - 05/27/09	06/10/2009	05/15/2009
5	05/28 - 06/10/09	06/24/2009	05/29/2009
6	06/11 - 06/24/09	07/08/2009	06/12/2009
7	06/25 - 07/08/09	07/22/2009	06/26/2009
8	07/09 - 07/22/09	08/05/2009	07/10/2009
9	07/23 - 08/05/09	08/19/2009	07/24/2009
10	08/06 - 08/19/09	09/02/2009	08/07/2009
11	08/20 - 09/02/09	09/16/2009	08/21/2009
12	09/03 - 09/16/09	09/30/2009	09/04/2009
13	09/17 - 09/30/09	10/14/2009	09/18/2009
14	10/01 - 10/14/09	10/28/2009	10/02/2009
15	10/15 - 10/28/09	11/11/2009	10/16/2009
16	10/29 - 11/11/09	11/25/2009	10/30/2009
17	11/12 - 11/25/09	12/09/2009	11/13/2009
18	11/26 - 12/09/09	12/23/2009	11/27/2009
19	12/10 - 12/23/09	01/06/2010	12/11/2009
20	12/24 - 01/06/10	01/20/2010	12/25/2009
21	01/07 - 01/20/10	02/03/2010	01/08/2010
22	01/21 - 02/03/10	02/17/2010	01/22/2010
23	02/04 - 02/17/10	03/03/2010	02/05/2010
24	02/18 - 03/03/10	03/17/2010	02/19/2010
25	03/04 - 03/17/10	03/31/2010	03/05/2010
26	03/18 - 03/31/10	04/14/2010	03/19/2010

 

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Office of Human Resources Management
University at Albany
Albany, NY 12222
(518) 437-4700 (Voice) 437-4731 (Fax)
Office Hours: M-F, 8:30am to 5:00pm, Summers, 8:00am - 4:00pm