Academic Podium

University Graduate & Teaching Assistantships, Resident Assistants and Fellowships

Guidelines for students can be found in the Graduate Bulletin http://www.albany.edu/graduatebulletin/expenses.htm#graduate_fellowships

Guidelines for departments are established by Graduate Studies  http://www.albany.edu/gradstudies/Graduate_procedure_info.shtml

Required appointment documents:

New GA/TA forms

Returning GA/TA forms

New Resident Assistant forms

Returning Resident Assistant forms

Fellowship forms

---

New GA/TA

(or after break of more than one semester)

Required Forms
U.S. Citizens and Permanent Residents	International Employees
HRM-4	HRM-4
Federal Withholding Form W-4	Federal NRA Form W-4
State Withholding Form IT-2104	State NRA Form IT-2104
	Foreign National Information Worksheet for new International GAs/TAs only
Oath Card (State Employee Statement in Lieu of Oath Pursuant to Civil Service Law §62 and Public Officers Law §78 Certificate--Form DS-1690) (PDF)	Oath Card (State Employee Statement in Lieu of Oath Pursuant to Civil Service Law §62 and Public Officers Law §78 Certificate--Form DS-1690) (PDF)
Form I-9 Employees must present original document(s) listed on page 5 on or before their first day of work. This form should be held at the department until original documents are presented (remaining appointment forms should be forwarded to HR).	Form I-9 Employees may complete section 1 of this form and bring it along with their original document(s) listed on page 5 to HR on or before their first day of work.
Employee Identification Questionnaire	Employee Identification Questionnaire
Acknow ERS Info Sheet for Classified Staff - April 2012	Acknow ERS Info Sheet for Classified Staff - April 2012

Optional Forms

• Benefits (Health insurance is mandatory for eligible F-1/J-1 visa holders)

• Employee Access and Compliance Agreement (mandatory for access to University information systems)

• Direct Deposit Form

---

Returning GA/TA

• HRM-4
• Tax Forms: State and Federal only if withholding status changes
• Form I-9 only if employment authorization has changed or expired since previous I-9
• Health Insurance enrollment – if cancelled over the summer

---

New Resident Assistants

(or after break of more than one semester)

Required Forms
U.S. Citizens and Permanent Residents	International Employees
HRM-4R	HRM-4R
Federal Withholding Form W-4	Federal NRA Form W-4
State Withholding Form IT-2104	State NRA Form IT-2104
	Foreign National Information Worksheet for new International RAs only
Oath Card (State Employee Statement in Lieu of Oath Pursuant to Civil Service Law §62 and Public Officers Law §78 Certificate--Form DS-1690) (PDF)	Oath Card (State Employee Statement in Lieu of Oath Pursuant to Civil Service Law §62 and Public Officers Law §78 Certificate--Form DS-1690) (PDF)
Form I-9 Employees must submit original document(s) listed on page 5 on or before their first day of work. This form should be held at the department until original documents are presented (remaining appointment forms should be forwarded to HR).	Form I-9 Employees may complete section 1 of this form and bring it along with their original document(s) listed on page 5 to HR on or before their first day of work.
Employee Identification Questionnaire	Employee Identification Questionnaire
Acknow ERS Info Sheet for Classified Staff - April 2012	Acknow ERS Info Sheet for Classified Staff - April 2012

Optional Forms

• Employee Access and Compliance Agreement (mandatory for access to University information systems)

• Direct Deposit Form

---

Returning Resident Assistants

• HRM-4R
• Tax Forms: State and Federal only if withholding status changes
• Form I-9 only if employment authorization has changed or expired since previous I-9

---

Fellowships (non-employee/non-GSEU)

• HRM-4F
• Foreign National Information Worksheet (submit online) for new International Fellows only

· Employee Identification Questionnaire

Optional

• Employee Access and Compliance Agreement (mandatory for access to University information systems)

---

In All cases, send completed/signed forms and attachments to:

Office of Human Resources
UAB 300

---

Return to the Office of Human Resources Management Homepage

Top

Office of Human Resources Management
University at Albany
Albany, NY 12222
(518) 437-4700 (Voice) 437-4731 (Fax)
Office Hours: M-F, 8:30am to 5:00pm, Summers, 8:00am - 4:00pm

University at Albany Home Page

Contact UAlbany | Directories | Calendars | Visitors | Site Index | Search
Admissions | Academics | Research | IT Services | Libraries | Athletics