Please note that the Professional Development
Program concluded on
2003 - 2007 Professional Development Program
Program overview
In the 2003/2007collective
bargaining Agreement between the State of
Guidelines/Application
for Funds/Reimbursement
Who is qualified to apply?
In order to
qualify for funding in this program, the applicant must be or must have been a
member of the bargaining unit (“a union member”) of CWA1104/GSEU at Albany for
the applicable time period (see Rounds and Deadlines, below). If you are not
sure of your membership status, please contact Arindam
Mandal at
Application Process
A
completed application (with attachments) must be submitted to the Joint SUNY
Albany-GSEU Campus Professional Development Committee. It may be submitted to
the attention of
The entire application
should not exceed two pages and must include the following information:
Ø
an overview of the
request (includes a description of the project or activity including: type of
event, event site, and sponsor).
Ø
Whether the employee
is presenting a paper or formally participating. If presenting a paper, the
title of the paper and nature of the presentation must be provided.
Ø
Letter of acceptance
of the paper, poster, or other proposal. If acceptance is pending, the Campus
Professional Development Committee should be notified of receipt as soon as
possible.
Ø
How this project or
activity will further the employee's professional development or otherwise
assist in preparing for advancement.
Ø
A brochure,
announcement, or other relevant material describing the project, activity, or
research expense. If material is not yet available, information should be sent
as soon as possible (may be appended).
Ø
A list of other grant
or departmental support for the project, activity, materials or travel.
Ø
If the request is for
travel reimbursement or materials purchased for use in your academic endeavor,
original receipts must be provided. Receipts may be supplemented by supporting
documents.
Please append to your application:
Ø
An updated brief
curriculum vita.
Ø
Budget Summary. Provide expenditures
to be incurred (or already incurred) to complete the project or activity.
Additional
information may be requested by the Committee.
Rounds
and Deadlines
Students may apply for up to $600 per academic year (requests
may exceed this amount, although they may not be fully awarded; discretion to
award monies in excess of $600 rests solely with the awards committee).
Students may apply for the reimbursement of expenses incurred in the following
time periods:
*All submissions for reimbursement must be received
in University Accounting by
Applications are accepted at any time before the deadlines above. The awards committee will meet
approximately three times a year to review requests for reimbursement; funds
will be awarded on a first-come, first-served basis, until all funds for a
given academic year have been exhausted, or the closing deadline occurs. Unused
funds not disbursed in any year will be equally rolled over into the remaining
academic award periods.
How to apply
There is no “application form” but rather instructions that detail the types of documentation required to qualify for cost reimbursement. All awards are retro-active, i.e. funds will not be awarded in advance of incurring any expense. However, if you are anticipating expenses, you may submit a prospective application, recognizing that to do so does not guarantee any award, absent adequate documentation. It is recommended that you also closely review the State’s requirements for reimbursement as outlined in the following links:
http://www.albany.edu/accounting/manual/1.shtml
http://www.albany.edu/accounting/s_travel_general.shtml
FAQs
Q. I have an opportunity to attend a
professionally related conference next semester. How should I go about making the necessary
travel arrangements?
A. Ask for assistance booking the travel, accommodations and related costs from
the individual in your office who is typically responsible for such
activity. They can also assist with the
purchase of professional development items such as software, books, etc.
Q.
My travel/project was so long ago that I no longer have original receipts. What
should I do?
A.
Constructing a case for reimbursement can be a challenge, but we urge you to
contact your airline, credit card company, bank and other sources that may be
able to provide you with copies or duplicate receipts. Conference programs,
letters of acceptance, or other corroborating materials may support your
application. If you have received partial financial assistance from other
sources, you may be able to recover receipts from those entities. Most
importantly, a strongly documented case for reimbursement will be reviewed more
favorably than a case without appropriate documentation.
Q.
What kinds of expenses are covered under this professional development program?
A.
Typically, funding may be used to reimburse applicants for expenses related to
professional travel, research costs, supplies, software and books, conference registrations,
costs associated with publication, editing, duplication, transcription, and
other professional costs.
Q.
How much money can I request for each application period?
A.
In general, awards will not exceed $600 (although requests in excess of this
amount will be considered) for any academic year. You may, however, apply for
more than one year.
Q.
What criteria will be used to make decisions about the award of funds?
A.
Funds will be awarded to those members of CWA1104/GSEU in good standing, with
appropriate documentation, with timely applications, and in light of the
award’s potential impact on the applicant’s professional development.
Applications will be reviewed on a case-by-case basis by a Joint Review
Committee, composed of UA and GSEU personnel.
Send
your completed application to
Office of Human Resources, UAB 300
SUNY Albany
Albany, NY 12222
Questions? Contact Arindam Mandal, Business Agent, CWA1104/GSEU Albany mandalarindam@hotmail.com